Privacy Statement – 3D Engineering, Helsinki Trade Fair Visitor Register

Completion date 20.04.2022, last change 25.04.2022

1. The controller

3D Engineering Automation LLP,
4th Floor, Shreyas Eterna, Pashan-NDA Road,
Above Bank Of Maharashtra, Bavdhan, Pune- 411021

Tel. +358 40 3657 115
Business ID: IN27AABFZ1781E1Z4

2. Body responsible for registration matters / Contact person responsible for the register

3D Engineering Automation LLP,
4th Floor, Shreyas Eterna, Pashan-NDA Road,
Above Bank Of Maharashtra, Bavdhan, Pune- 411021

Tel. +358 40 3657 115
Business ID: IN27AABFZ1781E1Z4

Email :

3. The name of the registry

Visitor register of the 3D Engineering Automation LLP at the Finnish Trade Fair Cooperative

4. Legal basis and purpose of the processing of personal data

The basis for the processing of personal data is the consent of the person, in this case the visitor of the event, upon registration and the legitimate interest of the controller.

Personal data is processed to calculate and compile visitor numbers and as a basis for business-friendly analysis. Data is collected to calculate the official number of visitors and to develop events. The information is used for marketing both traditionally, digitally and via text message. By providing their mobile phone number, the customer gives permission to send direct marketing messages to their respective mobile phone number.
Incomplete records of the data subject may lead to the cancellation of the registration, as the controller may not enter into an agreement between the controller and the data subject to participate.

5. Information content of the register

Name, position, company / organization of the person, role of the procurement decision, contact information (telephone number, e-mail address, address), customer number, information about the services ordered by the customer, their delivery and invoicing. The register can also store e-mails, chat conversations, telephone conversations and other interactions with representatives of the Exhibition Center. In addition, the information to be stored may include website addresses, network IP address, location information and ticket usage information, IDs / profiles on social media services, and other information related to the customer relationship and subscribed services, location information, visit to the Exhibition Center, registration codes, discount codes and other customer information. profiling information or information related to customer behavior.

6. Regular sources of information

The information stored in the register comes from the electronic visitor registration of the event, the data on the use of marketing communications, such as websites, forms and newsletters, and the registrant’s communication with the company by telephone, chat, e-mail or face-to-face. In addition, data is generated from the visit at the booth space of the Exhibition Center property.

Electronic visitor registration means pre-registration (the visitor registers for the event before the event or arrives at the venue on the Internet) and / or on-site registration (the visitor registers for the event at the entrance to the stall at the registration point).

Marketing communications refers to the content of the website and its use (eg data visits, clicks or other activity on the website), information provided by the data subject via the online form, response of the data subject to newsletters (eg opening newsletters, clicking, going to the website, reading time). In addition, marketing communications refer to social media channels such as Facebook, Instagram, LinkedIn, Twitter, or other social media channels. From these channels, we can obtain information about the data subject’s profile, the various segments in which the data subject has been classified by the data subject, or information about the data subject’s response to the registrar’s actions on social media channels.

Customer data may also be obtained from parties who make it available to the controller as part of the contract, such as the originator of the transaction. In this case, the transferring party is responsible for ensuring that the transferred register is correct, up-to-date and complies with the requirements of the GDPR Regulation.

7. Regular data transfers and transfers outside the EU or the European Economic Area

We may transfer or disclose personal information to our affiliates if necessary for the purposes set forth in this Privacy Statement. Such partners include, for example, the representatives of the organization, the partners, the so-called lead collection systems, ie contact information reading devices, and the electronic meeting and networking service operating at the event. In addition, the information may be disclosed to marketing partners, such as a partner or media agency providing a newsletter tool, information system suppliers. The information may also be disclosed to marketing and sales personnel if the visitor has given his or her consent. In addition, the information may be disclosed to another company if the registrar and the company or entity work together to as organizers of an exhibition or other business. In such situations, personal data will be processed in accordance with applicable law.

We may also use third-party service providers, such as payment services, collection services and analytics services, to perform certain tasks involving the processing of personal information on our behalf.

We may also transfer or disclose personal information to our group companies. We may also transfer information to a successor of our business as a result of, among other things, corporate reorganizations, business sales, mergers, divisions, bankruptcy or liquidation.

Otherwise, we will not sell or disclose your information to third parties. We also do not transfer data outside the EEA except as permitted by data protection law. If required by applicable law, personal data may also be transferred or disclosed to the authorities.

8. Registry Security Principles

The register shall be handled with due care and the data processed by the information systems shall be adequately protected. When registry data is stored on Internet servers, the physical and digital security of their hardware is adequately addressed. The data controller shall ensure that the data stored, as well as the access rights to the servers and other information critical to the security of personal data, are treated confidentially and only by the employees or partners whose job description it includes.

Confidentiality is binding on employees who process customer register information. The information will only be disclosed or disclosed to third parties as a result of a statutory reporting obligation, such as at the customer’s own request or at the request of a public authority. The system is protected by technical solutions.

8.1. Manual material is created in a special situation (when the registration system is disabled) from manually completed registration forms. Such data will be kept locked until the end of the circulation inspection period (approximately 3 months from the end of the event), after which they will be destroyed.

8.2. The visitor register resulting from pre- and on-site registration and possible post-registration (data storage after the event) will be kept for as long as company needs information in its business or until the registrant wishes to request the deletion of his or her data. Only employees of the 3D Engineering Automation LLP and the system supplier have access to the information in the register. The use of the data is protected by usernames and passwords.

9. Your rights as a registered person

Right of inspection

3D Engineering Automation LLP offers you the right to inspect the personal data we process about you. You can contact us by asking us to tell us about the personal data we process about you and the reason for the processing. If less than 12 months have passed since your previous request for information, we may charge a fee for taking action on the request.

Right to have information rectified

You also have the right to correct or supplement incorrect, inaccurate, incomplete, outdated or unnecessary information.

Right to request deletion of data

You can also ask us to remove your personal information from our systems. We will take action on your request if we have no legitimate reason not to delete the information, for example to comply with our legal obligations. Data may not be immediately deleted from all of our backup or similar systems.

The right to object

You may also request restrictions on the processing of your personal information if the information is processed for purposes other than the performance of our service or the fulfillment of a legal obligation. You may also object to the further processing of your personal data, even if the processing is based on your previous consent. Opposing the processing of personal information may result in more limited access to our website and services.

The right to restrict the processing of information

You can ask us to restrict the processing of certain of your personal information. A request to restrict the processing of data may result in more limited access to our website and services.

The right to transfer data from one system to another

You have the right to receive your personal information from us in a structured and commonly used form so that you can transfer the information to another data controller.

You can exercise your rights by sending an e-mail to customer
or by contacting us at the addresses described above. Users registered for our Services must primarily make a request from the email address registered in the user information for that Service and a response to the request will be sent to that email address.

In addition to the above and other rights, you also have a legal right to lodge a complaint with the supervisory authority, in particular in the Member State where you have your habitual residence or place of work or where the alleged breach of the Personal Data Regulation has taken place. In India, this supervisory authority is the data protection officer in the company.